Accounting/Payroll

 

Lourdes Hernandez, Executive Director of Finance

Lourdes Hernandez, Executive Director of Finanace

Lourdes Hernandez began her career in educational business services back in 1990 and joined Team SMUSD with nearly 30 years of experience in school finance and business administration. Prior to working in the education sector, Lourdes spent time developing her skills and expertise in the private sector. Her work in educational finance and business administration includes budget development and oversight, accounting and budgeting for categorical programs, payroll and nutrition services oversight, SACS reporting, Associated Student Body oversight, cash flow and multi-year projections.

While working as the Executive Director of Fiscal Services at Vista Unified School District, Lourdes lead a team that launched an innovative position control system to ensure the district was accurately budgeting for and tracking all positions. She was also instrumental in implementing budget solutions to address declining enrollment and increasing pension costs in order to maintain fiscal solvency. In 2019, she transitioned to her current position as Executive Director of Finance at San Marcos Unified School District. Lourdes is a California native and enjoys spending her free time with family and friends.


Department Responsibilities

The Accounting and Payroll departments manage the District's budget, accounts receivable and payable, general ledger, fixed assets and payroll activities. They develop, monitor and update all District program budgets and prepare all state and federal reports for general fund and categorical program activities. The office directly supports all District schools and departments. Finance and Accounting is also responsible for the successful preparation of District accounting records for the annual audit.

Department Goals

Our Finance Department professionals provide accurate record keeping to ensure District assets are maximized to their fullest potential. Operating in manner to certify compliance with all Local, State and Federal regulations that impact the financial status of the District is a top priority. Our focus is to provide Administration and our Governing Board with accurate and timely financial data to support decisions that directly impact our students. Our major areas of responsibility include: Budgeting, Payroll, Accounts Payable, Accounts Receivable, Financial Analysis, Reporting and General Accounting.

Payroll Notices and Information

Payroll Check Availability

February 28, 2020

  • All Employee Payroll Checks (no direct deposit paystubs) will be available at the District Office Payroll Department on Friday February 28, 2020 from 8:00 am - 4:30 pm. 
  • Direct Deposit Paystubs are only available ONLINE 
  • PAYROLL CHECKS WILL NOT BE MAILED and will be held until claimed or other arrangements have been made with Payroll by the Employee.

Address Change

If your address on your Payroll Warrant envelope is NOT your current address, please complete a Change in Personnel Payroll Records form, and submit it to Payroll.

Investments

403b, 457b, and Roth 403b investments are available to all district employees. To view a list of the district approved 403b vendors, click on the links below:


IMPORTANT LINKS

CONTACT US
Accounting Staff Directory

Paystubs Online
Instructions and the link to view your paystub online

Direct Deposit Info
To sign up for Direct Deposit complete the form and send to the Payroll Department.

Other Payroll Links
For links to EDD, 403 (b), IRS, PERS, STRS, etc

2016 W-2 Info